HomeTechNewsGet Insights on How You Spend Your Time in Google Calendar

Get Insights on How You Spend Your Time in Google Calendar


Have you ever wondered how much time you spend in meetings or even who you meet with the most? With Time Insights in Google Calendar, you can see a breakdown of your time.

What Are Google Calendar Time Insights?

The intent of Time Insights is to better understand how you spend your time. With the type of information you learn, you may decide to make adjustments to your schedule or see which day most of your meetings are held. Here’s how Time Insights work in Google Calendar.

Note: As of October 2021, the feature is available to Google Workspace customers including Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Nonprofits. Users with free accounts

View Time Insights in Google Calendar

Head to the Google Calendar website and sign in. If necessary, display the Main Menu on the left side by clicking the hamburger menu icon (three horizontal lines) on the top left.

You’ll see a section above your calendar list for Time Insights that you can expand.

Expand Time Insights in the menu

This gives you a quick look at your time in meetings for the day, week, month, or year, depending on which calendar view you’re currently using. To get a detailed view, click “More Insights” which opens a scrollable sidebar on the right.

Click More Insights

Here, you’ll see your Time Insights separated into three sections for Time Breakdown, Time in Meetings, and People You Meet With. Let’s take a look at each one.

Time Breakdown

With a handy pie chart at the top and details beneath, you can view how much time you spend in various types of meetings in the Time Breakdown area.

Time Breakdown

You can see one-on-one meetings, those with three or more guests, events you need to respond to, and the remaining time you have based on your work hours.

Time Breakdown info

If you change your calendar view with the drop-down list at the top of the Google Calendar screen or using a keyboard shortcut. You’ll then see your Time Breakdown adjust accordingly.

RELATED: Keyboard Shortcuts for Google Calendar: A Cheat Sheet

Time in Meetings

The Time in Meetings section shows you exactly that, how much time you spend in meetings.

Time in Meetings info

At the top, you can see which day of the week most of your meetings occur along with your daily average. Below, you’ll see one-time meetings appear in a light blue with recurring meetings in a darker blue.

Time in Meetings Day View

Like the Time Breakdown area, you can select a different calendar view in the drop-down list to see your Time in Meetings by day, week, or month. If you choose a year view, you’ll simply see the day for most meetings and a daily average.

Time in Meetings Day, Week, and Month

People You Meet With

The final area in Time Insights is for viewing the people you spend the most time in meetings with and for how long.

People You Meet With

What’s nice about this section is that you can pin up to 10 people to it manually. So if you frequently attend meetings with someone in particular, click the gear icon and select them from the list. Click “Done” and they’re pinned to your list.

Pin people

Along with seeing the amount of time you spend in meetings with your pinned people, you can quickly schedule a meeting with someone in your list. Click “Schedule Next Meeting” and an event detail page will open with your collaborator as a guest. Just complete the information and save the Google Calendar event as you normally would.

RELATED: How to Schedule a Meeting in Google Meet

Click Schedule Next Meeting

And just like the other two areas in the Time Insights sidebar, you can see the details in this section adjust based on the calendar view you select.

If you’re interested in a way for others to schedule meetings with you only on certain days or during specific times, consider setting up appointment slots in Google Calendar.





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