HomeTechNewsHow to Create Meeting Notes Directly From Google Calendar

How to Create Meeting Notes Directly From Google Calendar

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Capturing notes from your meetings is important. You can list attendees, action items, and any vital comments. With Google Calendar, you can create meeting notes directly from the event.

With the click of a button, you can create the notes template. Then add your meeting items to it in Google Docs when the time comes. A link to the notes remains in the Google Calendar event for all attendees to access.

Note: As of October 2021, the feature is available to Google Workspace, G Suite Basic, and Business customers.

Create Meeting Notes From Google Calendar

You can create the meeting notes from the event on the calendar screen or the event detail page at the time you set up the event or afterward.

For a new event on the main Google Calendar page, click the Add Description or Attachments section. Select the option that appears to Create Meeting Notes.

Click Create Meeting Notes

For an existing event on the main Google Calendar page, click “Take Meeting Notes.”

Click Take Meeting Notes

For a new or existing event on the event detail page, go down to the Description section. Click “Create Meeting Notes.”

Click Create Meeting Notes

You’ll then be directed to Google Docs where a meeting notes template is waiting. You’ll see the event name, date, and attendees along with sections for action items and notes.

Meeting notes template in Google Docs

You can make edits if you like or simply close the notes and reopen them when your meeting time comes. As with any other Google Docs document, your changes are saved automatically.

RELATED: Get Insights on How You Spend Your Time in Google Calendar

Access the Meeting Notes

The Create Meeting Notes option you selected initially converts to a link directly to the notes in Google Docs.

Click the Notes link in Google Calendar

So, when the meeting time arrives, click the link to the notes in the event, on the event detail page, or head to Google Docs where the template was saved. Add your items to the meeting notes and again, all changes you make save automatically.

Open the notes in Google Docs

Any attendee on the event invitation can click that link to access the notes in Google Docs as well. So, all event guests are in the loop.

With a quick and easy way to capture notes for your next meeting, remember this tip for your Google Calendar event.

RELATED: How to Add, Edit, or Delete Recurring Events in Google Calendar

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