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What is a Content Management System (CMS)?

A CMS is used as the abbreviated term for a Content Management System. It is a software program that enables users to develop and maintain a website without any knowledge about coding. In other words, we can easily develop a website by using a content management system instantly without even typing a single code.

Types of Content Management Systems

According to our needs and requirements, there are different types of CMSs available in the market, technology can differ, but the most common feature among all is PHP, in which most of the programming scripts are based.

Generic platforms Examples

Used for personal websites and Blogs Examples

Forums used to discuss topics of interest Examples

For educational purposes (eLearning) Examples

How to use a Content Management System?

A CMS consists of two main components.

  1. CMA – Content Management Application
  2. CDA – Content Delivery Application

These programs are combined effectively to manage all the back-end codes, database requests, and infrastructure so that you can simply concentrate and work easily on the front end of your website.

For example, instead of starting with a blank HTML page, you can open the content editor and can add bold text, add links and CTAs (call to actions), and insert images and tables by using simple features such as dragging and dropping those modules or by clicking few buttons instead of typing tons of HTML, CSS, and JavaScript code blocks.

You can easily navigate to the appropriate section in the admin panel provided by the CMS to make other improvements to your site, such as updating the permalink layout or adding extensions. CMA (content management application) is an intuitive interface that will hide the code from yourself, the end-user, and everyone even after all these improvements are made.

The CDA (content delivery application) will take the content which you have entered into the CMA when you are finished and adjusted, compile the code, show it to your front-end visitors, and store it. This means, for example, when you want to publish a new blog post, instead of manually uploading a page to your server, you just must hit the Publish button. Also if you need to edit the content even after publishing they allow you to do it within a few simple clicks.

Advantages of using a CMS in Web Content Management

1. Zero or no coding knowledge is required when developing a website

CMS systems also contribute to revolutionizing web design by allowing non-developers (people who do not know about web development) and other users to create websites without coding. The days of relying on web developers and designers to create an online presence for your company are gone.

2. Easy to collaborate with multiple users

The back end of a CMS can be accessed and run by several users at the same time. This means that your marketers can generate content on any given day, your IT experts can enforce security protocols, and your developers can add custom code to your theme. They might all potentially be working on the same landing page at the same time.

3. Inbuilt Search Engine Optimization Tools and Features

Using prebuilt tools and plugins provided by different CMS platforms, anyone can make the website more SEO friendly.

4. Easy updating and maintenance ability

CMS enables you to update and maintain the website much quicker and easily rather than dealing with an ordinary website.

5. Availability of predesigned templates and consistency

We can easily use a predesigned template for platforms such as WordPress and simply import dummy contents by using few clicks. By using a theme, it is easier to maintain the consistency of a website.

6. Easy access control

Controlling access to a website is not simply a matter of allowing access to the website, but also of controlling the various permissions available to each area of the website, either for groups or individuals. CMS provides the feature to create users based on different access control features.

Disadvantages of using a CMS in Web Content Management

1. The Hidden cost of implementation for perfecting the framework for the exact needs of users.

Since CMS platforms are not 100% customizable, it leads to a hidden cost of implementation to match the required needs of clients (users).

2. High usage of server resources

Some content management systems will place a load on your server resources.

Example: Joomla

3. Any professional skillset specifications

The use of a content management system would not be as successful if users have an aversion to understanding the fundamentals of using a CMS. This implies that it may be appropriate to recruit experienced workers or contract professional assistance.

4. Maintenance service

An unmaintained and obsolete CMS can do a lot of damage or harm by leaving it to a website in the wrong hands and lead to serious security vulnerabilities. So, performing necessary maintenance is very important.

5. It may not be easy to locate direct help

Direct support cannot be easily found for community-based CMS systems, and you have to rely on user forums and existing documentation.

Available Features and Capabilities of a Content Management System (CMS)

There are many features and capabilities we can gain by using a content management system.

1. Built-in Dashboard

The admin dashboard is at the heart of any CMS. Each CMS should allow you to manage all content creation tasks right on your dashboard. These tasks include, among other duties, scheduling content, tracking risks, monitoring user behavior, downloading modules and plugins, and reviewing performance analytics.

2. Responsive Theme Designs

It is important to take a look at the selection of themes each provides when assessing various CMS platforms. To build and continue a consistent look and feel on your web, themes become a key factor. These themes also work flexibly with all web, mobile, and tablet versions which makes the website look more responsive.

3. Robust Publishing Tools

To make sure you can effectively build and publish various types of content, you need a powerful content editor, from blog posts with custom templates to landing pages with embedded tools.

Ideally, inside the publishing graphical user interface (GUI), you should be able to add images, videos, CTAs, forms, and more and rearrange these components. Before posting, you will probably want to be able to preview the post or website.

4. Multi-language Content Creation

To meet customers in various countries speaking different languages, you need a content management system with multi-language content support features. This will make the development of various language variations on your pages fast and simple for you.

5. Publishing Controls

More than one person may publish content on your site, regardless of the size of your company. You may have writers solely responsible for generating drafts, editors for reviewing those drafts, and arranging and publishing them by administrators.

That is why controls for publishing are critical. Assigning different roles and access levels within your CMS helps you to develop a workflow for various creative assets to be developed, accepted, and published.

6. Built-in SEO Tools

A CMS with built-in SEO tools can help you refine your search content and boost your ranking chances easily than using an ordinary web development technique.

You can first verify that the platform itself is SEO-friendly. Does proper HTML markup use it? SEO-compatible permalinks? Elements of responsive design? Then see if it provides some sophisticated SEO functionality designs.

7. Easy Social Media Integration

Just one source of traffic that can be leveraged on your platform is organic traffic. A CMS should have integrated social capabilities to drive referral traffic to your site. This will help you to increase the interaction of your website.

8. Detailed Analytics Support

For optimizing your marketing strategy, insights such as where your target people are located, what device they are using, how they engage with content on various devices, and which pieces of content are most common are important needs to be considered.

Ideally, your CMS would have built-in analytics right inside your dashboard to measure these success metrics. If it does not, then it should have Google Analytics integration or another popular analytics tool integrated with the website.

9. App Marketplace

It cannot have every feature that every site owner needs, no matter how many out of the box features a CMS has. That is why you are going to search for a CMS with a comprehensive add-on and integration offering.

Though WordPress has one of the biggest selections of extensions, WordPress alternatives still offer impressive selections, with over 50,000 free plugins available in its directory. Drupal, for example, has over 44,000 highly configurable modules available in its directory.

10. Availability of Pre-made Templates

When looking at the range of applications and integrations on a website, find out what templates they also sell.

Since you can use a template any time you want to publish new content rather than create a post or website from scratch, these are essential to simplifying your publishing process.

It is important to remember that a design, though the words are often conflated, is not the same as a theme. A prototype is a single-page layout that can be downloaded separately and is available inside a theme or is compatible with a theme. To help optimize your marketing efforts, some platforms offer pre-built landing pages, website pages, and email templates.

11. Content Staging Support

When your site is up and running, it is unlikely to look the same for a long time. There are several cases in which you will need to make significant improvements to your site, whether you are releasing a new product or fully overhauling the design of your site.

Ideally, you would like to test these improvements instead of making these changes to your live website to make sure they boost the visitor experience before rolling them out. That is why you need a CMS that allows content to be staged and previewed.

12. Security Features

Maximizing the security of your site will not only protect your details but also protects your clients and your credibility as a brand.

Consider what built-in functionality the application provides and how much effort it would be for the team to meet your safety goals while reviewing various content management systems.

13. Support

Many open-source projects do not have departments for customer support that you can call with a query. Instead, to build and manage wikis, forums, user groups, and events to fill the gaps, they provide comprehensive documentation and then rely on an active community of users.

For instance, Joomla has 700,000 members of the community who regularly communicate with each other to discuss the program in the Joomla support forum.

Factors to be considered when hosting a CMS based Website

There are several factors that we need to consider before selecting a hosting service or a hosting provider to host a CMS based website.

1. Cost, Performance, and Reliability of the hosting provider

Before all, we need to find and compare the most appropriate hosting service providers in terms of cost, performance, and reliability when selecting the most suitable hosting service to host our CMS based website.

The cost of running a website depends largely on the cost of the CMS used. Based on the host of features associated with them, the true costs of CMS platforms can differ widely, and it is crucial to consider the breakdown to make the right decision.

Determine your budget and you will find the rest fast. You need to consider how much you are willing to pay, whether you want to invest in successful hosting service, or are trying to concentrate on acquiring traffic. There are also plenty of free or less pricey CMS platforms that provide loads of awesome features that you can easily take advantage of.

Hosting Providers in the market:

2. Business Requirements

The second most important point to remember is your company’s criteria that will be expressed on your website. Each CMS platform comes with its specialties and without finding out unique business needs, it is difficult to find the best-suited one.

Take the time to consider what your website is going to be used for and perform a comprehensive study to identify the correct features needed for it. Identify all your goals and list them beforehand, whether you are trying to build a blog, an informative portal, or an e-commerce website. You would thus be able to improve productivity as well as escape potential problems.

3. Select the most suitable platform

Based on our scenario, selecting the most suitable CMS platform is very much important.

Examples: Joomla, Drupal, WordPress, Shopify, Magento

4. Check for the available features

Not all sites require the same CMS functionality. Therefore, select a platform rich in features that are key to achieving your exclusive business goals and objectives.

So that it is important to check for features in terms of installation, ease of use, documentation, mobility, flexibility, scalability, security, and support.

5. Check for the required skillset

If you do not have qualified personnel in place, deploying a CMS will turn out to be a daunting job. Therefore, do not neglect all those special abilities that are needed to use the platform. Picking a CMS that can be used with ease by your team is always a wise decision. You need to concentrate on getting the following two skill sets available:

So it is necessary to check whether the required skills are available in terms of technical skills and end-user skills.

6. Technology Integration

All facets of an organization (sales, marketing, project management, customer relations, and so on) are affected by technology in this highly technological environment. Therefore, you need to make sure that your chosen CMS platform will keep up with your current stack of technologies.

Go for a technology audit to know if all the technology resources can pull data into the CMS you are going to use from and/or feeding data. Also, consider the potential migration or up-gradation that you have already planned and ensured that these changes are consistent with the CMS platform. You would therefore be able to come up with a better application of technology.

7. Online community support

It may sound impossible to be effective with a completely new CMS, but it is possible if the selection is correct. A first-rate CMS not only provides its users with training and ongoing assistance but also complements them with good online community support so that you can get the most out of your chosen platform.

Almost all well-accepted CMS have large online communities that have enthusiastically helped beginners out. These big, engaging online communities will give you the most feasible resolutions, regardless of whether you are facing technological problems or looking for extension support, and allow you to fix your problems without much hassle. For small companies where they have no dedicated staff to manage and maintain the CMS website, this is particularly advantageous.

Pramuk Dinuka Hewawasam
Pramuk Dinuka Hewawasamhttps://techstreetlabs.com
Smart working Individual who is building his potential to hit the peak of the world IT Industry with the different thinking capabilities, creativity, innovation, and the intention of having the ultimate goal of facilitating and serving the country and to empower the youth of the Nation.


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